Overview
MotionOps can automatically calculate overtime hours for your team based on rules you define. Once set up, every timesheet entry is measured against your rules and hours are broken down into Regular (REG), Overtime (OT), and Double Overtime (DOT) — visible in the timesheet table, individual employee summaries, and exported reports.
This saves you from manually reviewing timesheets to figure out who hit overtime, and gives you clean data to hand off for payroll processing.
When to Use This Feature
You pay employees at a higher rate after a set number of hours per day or per week and want MotionOps to track that automatically.
You operate in a state with daily overtime rules and need to track daily and weekly overtime separately.
You want your timesheet exports to show a breakdown of regular, overtime, and double overtime hours for payroll.
Understanding the Overtime Rules
There are three overtime rules available. You can enable one, two, or all three depending on how your business operates.
Weekly Overtime (WOT)
Triggers when a team member's total hours for the week exceed a set threshold — most commonly 40 hours.
Example: Rule set to 40 hours/week. An employee works 42.5 hours — they have 40 regular hours and 2.5 overtime hours for that week.
This rule looks at total weekly time, regardless of how it's distributed across the days.
Daily Overtime (OT)
Triggers when a team member works more than a set number of hours in a single day — most commonly 8 hours.
Example: Rule set to 8 hours/day. An employee works 10 hours on Monday — they have 8 regular hours and 2 overtime hours for that day.
When Daily Overtime is enabled, it takes priority over Weekly Overtime. The weekly rule is not applied separately when daily rules are active.
Daily Double Overtime (DOT)
An extension of Daily Overtime — triggers when a team member works more than a higher daily threshold, typically 12 hours.
Example: Daily OT after 8 hours, Double OT after 12 hours. An employee works 14 hours: 8 regular + 4 overtime + 2 double overtime.
Double Overtime can only be enabled if Daily Overtime is also enabled.
How to Set Up Overtime Rules
Click the gear icon in the top right corner to open Business Settings.
In the left sidebar, select Time & Payroll.
Scroll to the Overtime Rules section. You'll see three toggles — one for each rule.
Enable the rules you want to use by toggling them on, and set the hour threshold for each:
Weekly Overtime — default: 40 hours/week
Daily Overtime — default: 8 hours/day
Daily Double Overtime — default: 12 hours/day (only available when Daily Overtime is on)
Click Save. The rules take effect immediately for all future timesheet calculations.
Viewing Overtime in Timesheets
Once overtime rules are configured, the Timesheets & Payroll section shows a breakdown of hours for each team member.
In the Timesheet Table
For each employee, you'll see their total hours broken down below their name:
REG — regular hours worked within the thresholds
OT — combined overtime hours (daily + weekly, depending on your rules)
DOT — double overtime hours (only shown if the Daily Double Overtime rule is enabled)
Only the categories matching your active rules are displayed. If you only have Weekly Overtime enabled, you'll see REG and OT — DOT won't appear.
In the Daily Timesheet Preview
Clicking on a specific day for an employee opens a detailed preview. This shows REG, OT (daily only), and DOT for that individual day — useful for verifying a specific shift before approving.
Overtime in Exported Reports
When you export timesheets as a PDF, CSV, or XLS file, the overtime breakdown is included automatically. Each employee's report shows their regular, overtime, and double overtime hours for the selected period.
To export:
Go to Timesheets & Payroll.
Set your date range and any team filters.
Click the Export button and choose your preferred format.
Tips & Best Practices
Match your state's overtime law. Most U.S. states use weekly overtime (40 hrs/week). California and a few others also require daily overtime. Check your state's requirements before configuring your rules.
Don't enable both Weekly and Daily at the same time unless required. When Daily Overtime is active, the weekly rule is not applied separately — enabling both is typically only needed in states like California where both apply.
Double Overtime requires Daily Overtime. You cannot enable DOT without DOT first — the toggle will be grayed out until Daily Overtime is turned on.
Review the Pay for Breaks setting. Your existing break pay setting affects how total daily/weekly hours are counted when overtime is calculated. Make sure it reflects your policy before enabling overtime rules.
Things to Know
Overtime settings are configured once at the business level and apply to all employees.
When Daily Overtime is enabled, it takes precedence — weekly overtime is not calculated separately alongside it.
Only the overtime categories matching your active rules will appear in timesheets and exports. Unused categories are hidden automatically.
Overtime tracking is available on the Web App only.
Only users with access to Business Settings can configure overtime rules.
Troubleshooting
I enabled overtime rules but I don't see OT/DOT columns in the timesheet table.
The columns only appear when employees have actually logged hours that exceed the configured thresholds. If all hours are within regular time, no overtime columns will show.
Daily Double Overtime toggle is grayed out.
DOT requires Daily Overtime to be turned on first. Enable the Daily Overtime toggle, then the DOT toggle will become available.
I don't see the Overtime Rules section in Business Settings.
You may not have Business Settings access. Contact your account admin to check your permission level.
The overtime hours in the export don't look right.
Verify your overtime rule thresholds in Business Settings and check whether the Pay for Breaks setting is configured correctly, as it affects how total hours are counted.
Have questions? Reach out via the support chat or email support@motionops.com.